Rules
Rules
RULES OF THE CANTEEN
I - ENROLMENT - CHANGES – CANCELLATION
NEW PUPILS
- The enrolment form must be completed and sent to the Parents Association office (canteen
service) before 10th July every year. Enrolment is for the whole school year.
- Any information relayed to teachers, educational counsellors or other members of staff
does not replace the obligation to complete and send the form to the Parents Association
(canteen service) within the deadline.
- The Association does not have any information other than that given to them by the
parents.
PUPILS ALREADY AT THE SCHOOL
PLEASE NOTE: Due to the increase in the numbers of pupils for the coming school
year we may not be able to accept all request for enrolment for 2011/2012, the kitchen
capacity at Brussels IV is limited to 750 meals. Users who are already enrolled must re-enrol (1)
for the coming year 2011/20121
- New enrolment: follow the same instructions as that of new pupils.
- Changes or cancellations: All changes or cancellations must be made using a new
enrolment form at least three weeks before the end of term. This will take effect at the
beginning of the term following the request. A cancellation for medical reasons or departure
from the school is not possible without costs. Cancellation with immediate effect is not
possible except for a medical reason justified by a medical certificate (for example, discovery
of an allergy).
PUPILS WHO BRING THEIR OWN LUNCH
- PLEASE NOTE (nursery pupils) : If you want a place in the canteen you must inform the
canteen manager before the 10 July (
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).
- Primary and secondary pupils : A room will be made available for primary and secondary
pupils who bring sandwiches.
(1) This is a temporary measure, automatic enrolments will start again for the school year 2012-2013
ENROLMENT FORMS
- A user can sign up for 3 or 4 meals per week (except Wednesday), on Wednesdays only
children going to the Commission child-minding centres can eat at the canteen, this meal is
included in the costs of the child-minding centre, it is not billed by the Association.
In the case of enrolment for 3 days a week, only the price of food will be deducted
from the total amount of a meal, fixed costs remain and must be paid for.
- For information : Commission child-minding centre : 02/295.09.45.
OCCASIONAL MEALS
- Users can buy a meal-ticket in the Association office (canteen service), at the latest the day
before use. It should be given to canteen staff before the meal.
- The cost of an occasional meal is more expensive than for those enrolled.
· ATTENTION : Children who use the canteen service and who are not enrolled, have not
informed the staff that they have a ticket, will be charged 7.50 € per meal.
.
- The Canteen does not take credit : when requesting a ticket it must be paid for and there is
no refund.
II - ENROLMENT
PRICES
- The fixed prices for the current year will be confirmed when the budget is discussed during
the annual General Assembly of the Association (in December or January of the school
year).
- Users will not benefit from a preferential price unless they enrol for a minimum of 4 meals a
week not including Wednesday.
- The dates and prices per term are shown on the enrolment form and on the Association
website : www.bru4.eu.
Enrolments for 3 days a week, only the price of food (1.60 €) will be deducted from the
total - fixed prices are due. The amount will be communicated to users after the General
Assembly when the final prices will be set.
- These prices also take school outings into account (see point IV – Menus).
- Payment is due before the beginning of term and by the deadlines (1st September, 1st
December and 1st April).
- An enrolment will not be taken into account if previous bills have not been paid and
registration will be suspended if a term is not paid for. If you find yourself in this case, you
must bring your payments up to date (contact the accounts service :
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).
- In the case of a cancellation during the school for any reason other than departure from the
school or a medical reason, you will be asked to pay a fixed rate for administrative costs
incurred during the year. The price is 50€ per term.
- In case of non-payment of the Association's annual membership fee2, and after two
reminders, the price for "non members" 7.50€ per meal will be applied.
REDUCTIONS
- Families with 3 children or more are entitled to a 10% reduction of the total amount.
REFUNDS
- The Association will refund the part of the enrolment not used for children who leave the
school during the school year.
- In the case of absence of at least three consecutive weeks on medical grounds the
Association will refund the price of meals not taken from the week they receive information
about the absence accompanied by a medical certificate.
III - PAYMENT
LATE ENROLMENTS
- In the case of late enrolment (after the beginning of the school year) the price is calculated
from the first day of the month that enrolment starts.
- If you wish your child to have meals before the enrolment start date it is possible to buy
individual tickets for each meal.
PAYMENT
- Payment to the Canteen is to be paid in advance for each term. The deadlines and prices
are shown on the website and on the enrolment forms.
1- By direct debit (see the form to send to your bank on the website).
2- By bank transfer to the Association account no.:132-5315452-87. You must pay in
advance for each term. Please indicate in the "message" the surname, name and class of
the pupil.
The deadlines are 1st September, 1st December and 1st April.
PLEASE NOTE : NO INVOICES WILL BE SENT.
NON-PAYMENT
- Non-payment for a term will result in the immediate suspension of the enrolment and also
permanent exclusion from the canteen if non-payment reoccurs.
2 The annual membership fee is 50€ per family.
- A decision to exclude is taken by the Canteen Committee and there is no appeal.
- After a second reminder, the Association will be forced to take legal adtion to recover the
amounts outstanding.
IV - MENUS
- The Canteen Committee try to serve meals that children from diverse cultures will enjoy
while respecting a balanced diet.
- At the school's request the canteen will replace the normal meals with a packed lunch for
children enrolled at the canteen who go on school outings.
- A different menu is offered every day and published on the Association website.
- Due to the numbers enrolled it is not possible to create personal menus for special diets,
illnesses, religions or allergies.
- In unforeseen circumstances (electricity cuts, water cuts, …) we reserve the right to adapt
the menu accordingly.
INVITATION
- Parents of enrolled children whose payments are up-to-date are invited to come and eat
one free meal per term. The Association office should be informed in advance.
V - TEACHERS AND ADMINISTRATIVE STAFF/ ASSOCIATION STAFF
- This rule also applies to school and Association staff, who, for service reasons, eat with the
children.
- School and Association staff who are not in service may also use the canteen, the same
rules applying except:
- The meals will be served in a separate room provided by the school.
- The Canteen timetable is published on the Association website.
- An enrolment form for "teachers and administrative personnel/Association staff " must be
completed.